Posted: 06/15/2010
Web Design Project Description: I prefer to work with designers: in this region Number of pages (approx): variable My Goals for this project are: Full RFP available on Website My Industry: Public Library Service Website Design and Selection / Implementation of Web Content Management System GENERAL INFORMATION Our library needs to acquire a new Public Web Site design and identify and implement a Web Content Management System as per the requirements outlined within this RFP. Contact us for additional information or an RFP. Submission deadline is July 1, 2010. The purpose of the Public Web Site is to provide information about and access directly to library resources and services consistent with the Library?s mission. It is the library web site that provides the connection to both the catalog of the physical collection of library resources and the online and electronic resources of the Library. The ________ is the Community Hub that strengthens individuals, families and neighborhoods by connecting them to each other and to relevant information, collections, programs and resources. In addition, it provides access and connection to resources provided via Library partnerships such as statewide virtual reference services. Thus, the web page is a critical interface for users in our library or remotely from any convenient location. MISSION STATEMENT The mission of the _____ Library is to offer our patrons quality library service in a welcoming environment. The ______ Library will provide a knowledgeable library staff and appropriate resources that contribute to life-long learning, educational enrichment, and a love of literacy. Answers to all questions on the following pages are required. Answers should be presented as follows: 1. Specific --For any questions requesting specific information, such as numbers, names, locations, etc., please answer directly or indicate a reason for not answering (e.g., "company policy prohibits release of this information"). Although optional materials are welcome, answers to direct questions should contain all specific information requested rather than making extensive cross-reference to supporting material. 2. General --For questions requesting more general information, answer directly to highlight important items or refer to supporting materials, as appropriate. If vendor complies completely with a question/statement as written, response should be "Comply". 3. Order and Numbering --Answer questions in the order of appearance in this RFP. Number each answer as the questions are numbered. Questions unanswered as specified above will be considered non-responsive. Any optional materials that will be useful in our evaluation are welcome. The Library will not be responsible for comments or inquiries directed elsewhere, either written or oral. EVALUATION CRITERIA All proposals will be evaluated by a team of _______ Library trustees and staff. Evaluation and selection of vendors to provide products and services as defined in this RFP will be based on the Library?s judgment as to suitability, design and appeal, as well as on price, warranty, vendor support and references, quality and technical evaluation information as provided by vendors or as available through other sources, completeness of information provided in response to this RFP and other various business issues as outlined herein. To assist us in evaluating your proposal, please submit URLs for three public sites you have completed and describe your involvement in their creation. If these sites have private areas (e.g.: administrative areas) you wish us to know about, please indicate this and, if you are a finalist, we will invite you to demonstrate them to us. It is the _______ Library?s intention to source all products from one vendor, but reserves the right to award individually by item. SCOPE OF WORK The ______ Library is looking for a redesign of the Library?s public access website that will meet the following criteria. Please describe how you will meet these criteria and, where possible, give examples of how you have done so in the past. We are soliciting proposals that will: 1) Develop a unified look that can be applied across the entire library web site, consistent with the Library?s marketing and branding program. 2) Migrate some of the existing content from the existing web site to the new web site. 3) Document and develop infrastructure for future development and maintenance of the Library Website. 4) Select and implement a web content management system for the public web page that can also be used to maintain a separate staff Intranet site. (Phase II) 5) Provide specifications for hardware and software that will be required to implement the proposed content management system. 6) Produce as a product a complete and useable public web site, implemented with the selected Web Content Management system, which can then be maintained, updated, and added to by ______ Library Staff. a. The Content Management System must be publicly available for purchase or use. A preference will be given to the use of open source products. 7) Define and itemize all startup and on-going costs associated with the hardware and software required for the system proposed. 8) Provide a time and materials cost model for new and additional applications, interfaces, or services to be developed and implemented by the vendor as determined and discussed with library staff. WEBSITE ENVIRONMENT The primary clientele of our web site includes library users and prospective library users. Secondary clients include staff, educators, information seekers in general, and other institutions and libraries. All of these constituencies should be able to find the information they need easily. Ease of use of the website is an important criterion. We expect to structure the web site by audience need and appropriate content The responsibility of providing and maintaining the content will fall to the staff of the library, but the visual design, navigational and content structure will be developed by the vendor in conjunction with a stakeholder group from the library. The vendor?s experience and ability to facilitate such meetings will be considered in evaluating proposals. The Library Catalog and many self-service customer features are part of an ILS (Integrated Library System) provided by Winnebago Spectrum supported by the Follett Corp. During the development period the library will be in the process of transitioning to the open source ILS system Evergreen. The new Catalog and self-service features use web-based technology; the Spectrum does not use a web-based technology. The Web Server providing these services resides on a separate ILS server. The links between and integration of the new Web Site with this system should be as smooth and ?seamless? as possible with in-house systems as well as additional web-based resources. We need to be able to edit the static components of the site using typical word processing skills in a WYSIWYG environment. Description of library technical environment ? network and servers: The library server connects to the Internet through Comcast Business Cable. We use approximately 8-10 mpbs downstream and on average 4-6 mpbs upstream. The current server is a dual processor, quad core running on Windows 2008 64 bit. This server hosts 4 Hyper-virtual servers. The LAN is based on 10/100/1000 network switches. This server supports staff and back office functions. CONSIDERATION OF SERVER-BASED CMS Description of current Web Site Content: The current web site is not a model for the future design. The proposal submitted should account for immediate growth of our website as we plan to significantly increase the number of pages and content available to the public. We expect your proposal to address how you will: 1) Create a master visual design with input from a stakeholder group (discuss how you work with stakeholder groups); 2) Create subsidiary looks for different types of pages and for different units as needed; (i.e. versions / pages or ?skins? designed for children, teens, those who are visually impaired, foundation donors, mobile users, etc.) 3) Create a navigational structure to address the needs of the various audiences in conjunction with the stakeholder group; 4) Implement the look and navigation system within templates that library staff can populate; 5) Recommend or work with the library to evaluate and select an appropriate Web Content Management System; one that is cost effective for the library, is not overly complex, or ?overkill?, yet meets current and ongoing needs. Preference will be given to Open Source CMS solutions. 6) Implement the new Web site on a staging site; 7) Migrate the content that we choose to keep from our existing web site to the new web site; (if needed) 8) Transition the new web site over to your hosting environment and Content Management System, and 9) Train and support our staff as maintenance and management of the web site is handed over to them. Provide ?train the trainer? for selected IFL staff who will be responsible for training other IFL content providers. 10) Incorporate features such as blogs, wikis and RSS feeds. 11) Incorporate e-commerce features such as a library store, library and foundation event ticket sales and donations, etc. (Phase II) 12) Integrate / link with the library catalog and ILS system 13) Include the ability to incorporate multi-media content, i.e. web broadcast and archiving of sound and video related to library training, programs, and events. 14) Highlight and link users to ?self-service? features of the Integrated Library System 15) Provide ability to create and integrate additional interactive self-service features, i.e. mechanisms to customize, incorporate and link easily to third-party solutions and API?s, as well as library designed interactive forms and surveys. 16) Provide ability for feedback / input from users. 17) Incorporate the use of XML and style sheets. 18) Address accessibility standards for the visually-impaired as outlined in the1998 Amendment to Section 508 of the Rehabilitation Act 19) Provide a usable interface for handheld small screen portable devices such as PDAs, Web phones, etc. 20) Create and manage private Intranet via Content Management System (Phase II). 21) Address a realistic lowest common denominator for our audience's equipment and browser compatibility, with the realization that approximately 70% of current activity on the library website takes place from outside of library. (Some statistics regarding OS an browsers of current web site users are available. ? reasonable minimum screen resolution we might expect would be 800 x 600; browser compatibility with recent version of IE and Mozilla / Firefox/ Chrome/ Apple, etc.] 22) Provide a module for bulk emailing that allows patrons to subscribe to receive notifications about programming, etc. and gives us a way to customize html mail templates to broadcast messages to subscribers. 23) Provide full reporting on website traffic including email addresses when possible. 24) Provide a complete list of technology to be used. Use of Flash or Java is not recommended 25) Provide for website analytics by section or by page. Additional Information Please include the following: how you work with stakeholder groups, a description of your project development approach, a description of your development process, your milestone schedule, your asset delivery methods and review process, and your testing methodology Please describe maintenance and supportability of the resulting web site and Content Management System by library staff. Please provide your recommended maintenance plan and hourly cost for service. Expected launch date for the site is to be determined. Please give an estimate of time need All proposals may be submitted as an e-mail PDF with an identical original copy postmark by July 1, 2010.
Web Design Details: My Budget is Flexible: No My Maximum Budget is: 3,500 Similar sites to my project: Public Library ...
Project Pays: $2501 - $5000Requests 6 Web Design Quotes By: 06-21-2010 Bid on This Web Design Project
Hiring: Designers anywhere in the world.
Project Starts: 2010-06-21
Project Deadline: 07-27-2010
